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Office Experience Coordinator

Title: Office Experience Coordinator (Part-time)

Reports to: Director of Finance & HR

Start Date: ASAP

DoSomething.org is a movement to create the most socially active generation in history.

  • We fight for our members every single day. We care deeply about activating our 6 million members around the world to make impact in their communities.
  • We believe in young people. We believe all young people have the agency to create social change and we provide them with the guidance to make it happen.
  • We don’t hire just anybody. We work hella hard, we move super fast, and we’re a bunch of weirdos. We want people who get excited to come to work at our dynamic office every day.
  • We genuinely stand behind who we are and what we do. No faking it here. Everyone on our staff has their own “why” for coming to work every day. What will yours be?

We have the stability of a 25-year-old organization, but we look, feel, and operate like a tech-forward startup.  Our Office Experience Coordinator will take on a broad range of daily office responsibilities and projects to create and maintain a positive employee experience for the DoSomething team. If you love to help others (and have great people skills!), have a desire to fix what seems broken (and have great problem solving skills!), and are passionate about contributing to the DoSomething culture, we’d love to hear from you!

What you’ll do here.

  • Office Operations
    • Proactively manage the offices day-to-day operations (hospitality, logistics, supplies, mail), keeping the office functional and the space tidy to create an enjoyable office environment for the team
    • Work within the Finance team to negotiate the purchase of office and kitchen supplies to budget, and manage a schedule of deliveries to maintain stock of office supplies and purchases
    • Act as a liaison to building and property managers, working with landlord and cleaning service to resolve issues in a timely, practical, and solution-oriented fashion
    • Design and develop self-service standard operating procedures for staff while contributing to office culture and making sure staff feel supported
    • Coordinate office safety program, including annual training and drills
       
  • Additional Responsibilities
    • Provide general administrative support, including processing invoices for payment, data entry, document scanning, faxing, and filing
    • Support the success of our staff by coordinating and booking work travel
    • Use templates to compile and distribute departmental updates such as our weekly “Tissue Issue” and monthly Finance team updates
    • Play a key role in running and coordinating event logistics for DoSomething events, both external for clients and visitors and internal for the team, coordinating in-office meetings and events with the respective project owner
    • Operate as the point person for staff by answering day-to-day employee office management questions and fulfilling requests

What you’ve done.

  • 1 - 2 years of comparable experience, with a strong interest and passion for office management and maintaining company culture
  • Work independently and within a team environment with exceptional follow through and follow-up skills
  • Strategize to create solutions to improve workplace processes, while calm under pressure and able to take on new challenges with ease
  • Proficient using Slack, Google Suite (Gmail, Calendar, Drive, Docs, etc.) and Microsoft Office software (Word/Excel/PowerPoint)

Who you are.

  • You have a true customer service attitude with the desire to work with a variety of needs and personalities
  • Exemplary project management, task, and time management skills with the ability to succeed in a fast-paced environment
  • Must be results-driven and accountable, with high energy level, humor, and positive mindset
  • You’re comfortable “failing fast”, and know the most important thing is how you rectify and learn from those failures

The Perks.

  • A fun office environment, a gong, brownie bake-offs, and the best coworkers you could ask for
  • Five (or six? We’re losing count.) different ways of making coffee
  • An incredibly compelling reason to wake up and make it to work every day
  • DoSomething.org is an equal opportunity employer. Obviously.

 

The Details.

  • Hours: 20-25 hours per week
  • Days: Daily schedule will be determined between the hours of 9:30am – 5:30pm
  • Compensation: $15/hour
  • Benefits: Accrued vacation time off, paid time off on your birthday, and additional (unpaid) days off during company holidays

Applying.

  • Submit your resume and cover letter
  • Cover letter should convey why you’re interested in learning and growing with us as our Office Experience Coordinator

Please, no calls.

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